How to Write a Resignation Email: Ultimate Guide | Examples

How to Write a Resignation Email: Ultimate Guide | Examples

A resignation email is simply an email in which you formally announce your intention to leave the company. Your email must be professional and comprehensive. Include the notice period (if you have one) and your last working day. The resignation email may be one of the most important emails and official documents you will ever write. You have to be professional and friendly in your accent.

it is important as it can make the transition easier for both the employer and the employee. For employers, a resignation email gives them the opportunity to begin the process of finding alternatives.

How to start a resignation email? 

If your organization has a dismissal procedure, talk to your immediate supervisor or HR manager before you start writing your resignation email. In addition, they may ask you for some information or send your letter to some employees of the company for an employment contract

resignation email subject line

A resignation email subject should be clear and to the point. You don’t want to leave your employer in the dark, so make sure your subject line is explanatory. For example, “Resignation – First and Last Name.”

The subject line for the resignation email includes

When writing the subject line for your resignation email, be sure to include:

  •  Your name
  • The date of your last day
  • A brief explanation of your resignation letter

         For example, “Subject: Resignation – First and Last Name, Effective Date.”

  • personal email address
  • contact details

In the body of your resignation email, you should:

  • State your intention to resignation
  • Include the date of your last day
  • Express gratitude for the opportunity to work with your team or colleagues

For example, “I am writing to inform you of my resignation from ABC Company, effective DATE. I am grateful for the opportunity to have worked with such an amazing team over the past YEARS. Thank you for all your support.”A resignation email subject should be clear and to the point. You don’t want to leave your employer in the dark, so make sure your subject line is explanatory. For example, “Resignation – First and Last Name.”



Start with a formal letter of introduction and resignation notice.

The date and your contact information should be at the top of the page if you’re sending your letter; if you’re emailing it, this information isn’t essential. Formal greetings such as “Dear [First name],” or “Hello [First name]” might be used in place of a more informal greeting like “Dear [First name].”


Next, make it clear that you’re writing to provide notice of your resignation from the organization and mention the date of your final day of work. While it is customary to provide two weeks’ notice when leaving a job, you should check with your employer to see if there are any particular instructions. Afterward, write down the date and time of your last day at work.



kindly approve my resignation from XYZ Company as a senior graphic designer. Two weeks from now, on Friday, June 28, I will be leaving my position.

Gratitude should be included in this section.

It’s usually a smart career move to have excellent ties with your coworkers. Creating a brief list of things for which you are grateful throughout your time at the company might ease the stress of leaving.


I’m glad for the chance to learn from the best in the business and progress in my career as a designer. The time spent working with you and your team will be a treasured memory for the rest of my The time I spent working with you and your team will be treasured memory for rest of my life.

End the next step with a proper conclusion

If you have any important information to share with your new employer, please do so here. These specifics may be worked out in advance with your supervisor. When in doubt about your responsibilities throughout the shift, just say that you are willing to assist in any way possible. There is a common appreciation for this type of activity.

A final phrase like “Sincerely” or “Thank you” is appropriate, as is your name, and A final phrase like “Sincerely” or “Thank you” is appropriate, as is your name

To ensure a smooth My warmest wishes are with you and the rest of the team and the organization.

Thank you very much for everything!


Resignation Email Example with Personal Reasons

Resignation Email Subject: Resignation.

My Name(ABC). I’m announcing my resignation from the company YY Z today. I am a seasoned accountant who has been in a number of roles for many years. This last day is February 14th, two days after today. A family situation currently calls for me to work full time. Tell me the most effective method for completing the transition. Thank you. Thank you very much for your five years of employment at this company.

I can be reached by email ( or via phone at 555 – 5555. Please keep the good work going and we will keep in touch. Thanks for letting us know your names!

Subject line Emails: Resign Your Name. Last Name.

I am hereby requesting the resignation of the Associate Editor. I am gonna leave tomorrow at 3:30 p.m. 2021. Thanks to the team for the great opportunities that this company provided. In three years I have learnt so much that I will always remember everyone’s kindness. Let’s get some help making the transition easier. Please contact me by email or at 555-5555. Thanks for the encouragement over the years. Thank you! 

General resignation email

From: Your Name (your email address)

To: ABC(boss or company name )

Subject: Resignation – Your Name

Dear (boss name——-)

I will be resigning from the sales coordination position at Xyzi Corporation effective January 1, 2019. I’m retiring from the office on May 1. A minimum two-week time limit is required. Thank you for everything. I enjoyed working at a very nice company. I have accepted a senior sales role at another firm as part of my career development.

check: How to Make a Winning First Job Resume | Ultimate Guide

resignation email template.

When you are resigning from your job, it is important to do so in a professional and friendly manner. Your resignation email should be well-written and include all of the necessary information. Here are some tips to help you write a great resignation letter example :

  •  Include your name, position, and contact information in the email.
  • Be sure to thank your employer for the opportunity to work with them.
  • State your last day of work.
  • Offer to help with the transition in any way you can.
  • Keep the letter brief and to the point.

Here is a sample resignation email template that you can use:

Subject: Resignation – Your Name

Hello (Employer Name),

I am resigning from my employment as (position name) with your organization (company name). This is the last day that I’ll be at my current job (date). Please accept my sincere gratitude for the opportunity to collaborate with you and your team. As always, it has been a pleasure to work with each and every one of you.

What should be included in resignation emails?

Please ensure that your resignation email is professional and is a polite e-mail containing everything necessary regarding your resignation. It will make your career so much better. It’s impossible to predict when you will be asked to submit your reference letter to someone in your past job. It may be easier to get your job back when you are thoughtful about your departure. Review some tips on submitting an effective resume email.

Tips for Writing a Resignation Email message

The resignation email can be the most important email of your life. So you have to make sure that it is written in a professional and friendly tone.

Resignation emails carry a lot of weight because they can benefit the employer, employee, or both parties. Here are some tips to help you create a good resignation email. Keep it short and sweet. The most important thing to remember when writing a resignation email is to keep it short and sweet. No one wants to read long, contradictory emails full of emotions and complaints. Just announce your resignation, effective immediately

Keep it positive.

Even if you are resigning because you have a bad experience with the company, it is important that you keep your resignation email positive. This is not the time to raise your voice. Just sign your resignation and thank the company for the opportunity.

Be professional.

Remember that this is a formal resignation letter email and should be treated as such. This is not a time for complacency or complaining. Just announce your resignation, effective immediately, and thank the company for the opportunity.

Deliver your letter in person.

If possible, it is always best to send your letter of resignation in person. It shows that you are respectful and professional. However, if you are resigning from an external position or you are having a difficult relationship with your boss, it is perfectly acceptable to send a letter by e-mail.

Consider networking opportunities.

Before you send your resignation email message, please take a moment to consider any future networking opportunities. If you have a good relationship with your boss, you can ask for a letter of recommendation.

Plan for an immediate departure

In some cases, you may be asked to leave on the day of your discharge. As a result, you will not be paid while you are unemployed until your new job starts. If you like it, pay attention to other people’s dismissals and adjust your new job start date appropriately.

The next step is to follow the directions given to you by your boss.

After you leave, your boss may ask you to plan a transfer, complete some assignments, or write a farewell letter to your colleagues.

Sample goodbye email to your colleagues

If you are fired, it may be helpful to resignation email message to your co-workers to notify them of your resignation. I love my job so much that I have so many reasons. Being with peers is very useful and allows you to work quickly and positively. You can email anyone you work with, individually or as a group, to receive a specific message from them. Send it to someone you work with.

Review Resignation Email Samples

I recommend reading a sample resignation letter of resignation email before sending an email. This can be very helpful for people who are emotional about their life situations and it is important that you maintain a neutral tone.

An example will help you determine which content to include and which formatting is appropriate for your letter of resignation. The resignation letter template can also serve the purpose of helping you organize your message. If you plan to email your boss announcing your departure, you may also check out some farewell emails.



Is it OK to resign by email?

Often people prefer resigning personally and sending out the resignation letter in writing. In some cases, however, you could use a resignation email. If you resign by telephone, the employer may ask for an e-mail. You should be able to resign via e-mail if you can if you have any questions.

When should I send my resignation email?

Ideally, you should send your resignation email a few days before your last day of work. This will give your employer time to adjust and make any necessary arrangements.

How do I write a resignation letter?

The resignation email should contain two details about how you were working and you should also thank yourself. There must be none of this. The better you can tell me about it, the more positive news you’ll receive! We need to be said about the decision that we are taking. Remember you are not required to disclose your reason for leaving your job. If the letter is positive, it should not contain that detail. You can send this as an e-mail or PDF file. This resignation template easily ruffles feathers. You are called.




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